NOTICE TO CONSULTING FIRMS REGARDING A REQUEST FOR QUALIFICATIONS
FOR THE EAST MAGNOLIA AND EUCLID AVENUE PAVING PROJECTS
FEDERAL PROJECT NUMBER: STP-M-9416(13)
STATE PROJECT NUMBER: 09LPM-F3-039
June 28, 2017
The City Of McKenzie, an Equal Opportunity/Affirmative Action Employer, seeks to retain the services of professional engineering consulting firms to provide various engineering services related to the design and preparation of final construction plans and quantities for the resurfacing of East Magnolia Avenue from Stonewall Street to University Drive and the resurfacing of Euclid Avenue from the Carrol County line to West Magnolia Avenue. This project is being funded with Surface Transportation Program Funds as a Tennessee Department of Transportation (TDOT) Locally Managed Program. This project shall adhere to all applicable Federal and State regulations and requirements. The professional consulting firms (the Prime) and all sub-consultants must be on TDOT’s pre-approved list and the Prime must have unlimited status. Payment for services shall be made based on work complete in each section of the scope of services. The scope of services will include, but may not be limited to, the following:
Conduct the initial environmental coordination with TDOT/FHWA, preliminary engineering and environmental investigations necessary to fulfill National Environmental Policy Act (NEPA) requirements for this project.
Conduct the appropriate public involvement process per TDOT Public Involvement Plan.
Conduct project survey and prepare Preliminary Plans.
Provide Right-of-Way Services as necessary to obtain TDOT R.O.W. Certification and TDOT Utility
& Railroad Certification.
Prepare construction plans, bid advertisement, construction estimate and bid book, as necessary to obtain TDOT Notice to Proceed with Construction Phase.
Construction Engineering Inspection (CEI)
To be considered, firms (or teams) must submit three (3) bound copies with a Letter of Interest and “Statement of Qualifications” (SOQ) on 8 ½” x 11” sheets of paper to: Mrs. Jenifer Waldrup, Economic Development/Special Events Coordinator, City of McKenzie, PO Box 160, 2470 Cedar Street, McKenzie, TN 38201. Submittals will not be returned. SOQs not conforming to the required format will be rejected. All letters of interest and SOQs must be received on or before 3:00 P.M. (Central Time), on Friday, August 4, 2017.
The SOQ must include a letter expressing an interest to be considered for the project, must be no more than 15 pages (including the letter of interest) and shall contain the following information:
General background about the firm(s) – history, office locations, number of staff, etc.
A list of projects with a similar size and scope as the proposed work.
The current amount of work the firm has under contract with TDOT and the City of McKenzie.
Proposed project timeline and the degree to which sub-consultants will be involved.
The SOQs will be reviewed by a Consultant Evaluation Committee who will make a recommendation of
the firm/team based on the submissions. If the Consultant Evaluation Committee cannot reach a
consensus, the submitting firms/teams may be required to make a presentation to the Consultant
Evaluation Committee and/or submit a more detailed SOQ. The City of McKenzie reserves the right to
reject any and all SOQ’s, to waive any informality in SOQ’s, and negotiate changes in the scope of
services to be provided. All submitters will be advised when a selection has been made. This RFQ is
being solicited under TDOT’s Small Procurement Guidelines.
For additional details regarding the proposed services to be provided or questions about the submittal
submitters will be advised when a selection has been made..
Information pertaining to TDOT prequalification procedures, list of pre-qualified firms and certified
DBEs, TDOT’s standard procurement policy, and additional information can be found at this internet
address http://www.tn.gov/tdot/topic/consultantinfo/. Interested firms without internet access may
obtain this information by calling Ms. Christine Smotherman at (615) 741-4460 or by email at
Evaluation proceedings will be conducted within the established guidelines regarding equal employment
opportunity and nondiscriminatory action based upon the grounds of race, color, sex, creed or national
origin. Interested certified Disadvantaged Business Enterprise (DBE) firms as well as other
minority/women-owned firms are encouraged to respond to all advertisements by City of Memphis.
The City of McKenzie reserves the right to reject any and all proposals, accept proposals in part or
whole, waive defects, informalities or minor irregularities in proposals or proposal process and to make
proposals awards, as deemed, to be in its best interest. The City of McKenzie is not responsible for
delays occasioned by the U.S. Postal Services or any other means of delivery utilized by the proposer.
Similarly, the City of McKenzie is not responsible for, and will not open, any proposal responses that are